Role overview

Benevity is seeking an experienced Executive Assistant to support senior leaders in Calgary, Alberta. The company provides technology that enables corporations and their employees to engage in social action, volunteering, grantmaking, and giving initiatives. As an Executive Assistant, you will serve as a strategic partner to executives, managing complex operations and serving as a key liaison between leadership and internal and external stakeholders.

Key responsibilities

Manage sophisticated multi-time-zone calendars by prioritizing competing demands, resolving scheduling conflicts independently, and making informed recommendations to protect executive time and focus.
Lead comprehensive planning and execution of executive meetings, leadership offsites, board-related activities, and events, including preparation of agendas, pre-reads, presentation materials, and follow-up on action items.
Oversee special projects and new initiatives from conception through completion, driving timelines, coordinating stakeholders, and preparing polished reports and presentations for senior audiences.
Serve as the primary contact for internal and external stakeholders on confidential and business-critical matters, representing executives with professionalism and discretion.
Coordinate complex domestic and international travel arrangements, complete monthly expense reports, and reconcile corporate Visa statements in line with company policy.
Manage executive inboxes, prioritize correspondence, maintain contact lists, and handle sensitive information with the highest level of confidentiality.
Support the broader Executive Assistant team by sharing best practices, assisting peers during peak periods, and improving team processes and workflows.

Requirements

At least five years of experience as an Executive Assistant supporting C-suite or other senior executives in a fast-paced, demanding environment.
Demonstrated ability to handle confidential information with integrity and make sound decisions with minimal direction.
Proactive approach to anticipating needs, taking initiative, and delivering results even when priorities change rapidly.
Advanced proficiency with Google Workspace applications including Calendar, Gmail, Drive, Docs, Slides, and Sheets, as well as Slack.
Exceptional written and verbal communication skills with the presence and polish to engage confidently with executives, board members, and external partners.
Strong organizational skills, attention to detail, and ability to manage competing deadlines with precision.
Business acumen and ability to quickly understand company operations and key stakeholders; experience in purpose-driven or technology environments is valued.

What makes this role worth considering

Benevity operates with a flexible hybrid work model that empowers employees to make thoughtful decisions about when in-person collaboration matters most. The company has invested significantly in diversity, equity, inclusion, and belonging, reflected in well-supported employee resource groups and diverse leadership and technical teams. You’ll work in an environment dedicated to purpose-driven technology that helps organizations do good in the world.