Role overview

This Administrative Assistant position supports Vice Presidents and their leadership teams at a data platform company experiencing significant growth. You will serve as the operational backbone for executive leadership, managing complex schedules, travel arrangements, and cross-functional communications to keep senior leaders focused on strategic priorities.

Key responsibilities

Manage intricate executive calendars across multiple time zones, prioritizing meetings and resolving scheduling conflicts for senior leadership.
Research, coordinate, and process domestic and international travel arrangements, including expense reports and purchase requisitions with high accuracy.
Act as a liaison between the executive office, internal departments, customers, and external partners, maintaining professionalism and discretion.
Provide direct administrative support including event coordination, team scheduling, and oversight of special projects from start to completion.
Monitor and prioritize incoming communications to ensure executives remain prepared and focused on high-impact work.

Requirements

Demonstrated expertise managing high-volume, dynamic calendars for senior leaders across multiple organizational levels and time zones.
Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Slides, Sheets), Concur, Microsoft Office suite, and Zoom.
Experience working with enterprise platforms including Workday, DocuSign, ServiceNow, Tableau, and Greenhouse.
Ability to leverage technology tools including AI applications to enhance administrative efficiency in a fast-paced environment.
Strong written and verbal communication skills with meticulous attention to detail and proven ability to handle confidential information with discretion.

What makes this role worth considering

You will work in-office at the Santa Clara location within a fast-growing organization recognized as a Fortune Best Workplace in Technology and the Bay Area. The company emphasizes innovation, professional growth, and team collaboration, offering flexible time off, wellness resources, and company-sponsored events to support work-life balance.