Role overview

UniversalAGI is building AI foundation models that learn physics directly from data to revolutionize engineering simulation for industries like aerospace, maritime, and medical device design. As Executive Assistant to the Founder & CEO, you will serve as the critical operational backbone, ensuring the leadership team functions at maximum velocity while managing the complexity of a fast-growing AI company backed by prominent investors and advisors.

Key responsibilities

Manage the CEO’s calendar completely, proactively resolving conflicts and protecting time for strategic priorities.
Monitor and triage the CEO’s inbox and messages with urgency, responding to time-sensitive items within minutes rather than hours.
Coordinate complex domestic and international travel on short notice with flawless execution.
Prepare the CEO for meetings by assembling agendas, briefing materials, and follow-up documentation so they arrive fully prepared.
Establish and maintain recurring administrative processes including expense management, vendor coordination, and document organization.
Plan and execute team events, offsites, and cultural moments, as well as external events including partner dinners and conferences.
Build systems, trackers, and standard operating procedures that enable the executive function to scale smoothly.

Requirements

Minimum 3 years of experience supporting a Founder, CEO, or C-suite executive, preferably at a fast-growing startup.
Exceptional attention to detail with a near-zero tolerance for errors and a demonstrated track record of same-day, often same-minute turnaround on communications.
Ability to learn quickly, retain instructions on first telling, and execute direction correctly without requiring repetition.
Highly organized with proven systems for managing competing priorities and a consistently positive attitude toward all tasks.
Excellent written and verbal communication skills and full proficiency with Google Workspace, Slack, calendar, and travel platforms.
Comfortable being reachable outside standard business hours and willing to relocate to San Francisco for full-time onsite work (5 days per week).

What makes this role worth considering

You will have direct daily partnership with the Founder & CEO while sitting at the center of how a cutting-edge AI company scales. This role offers genuine ownership over the systems and processes that drive the executive function, with the latitude to build them your way and expand your scope as the leadership team grows.