Role overview

Scale AI, a company focused on developing reliable AI systems for critical decisions, is hiring an Executive Assistant in Washington, DC to support the General Manager and VP of Engineering within the Public Sector division. You will serve as a key operational support person for these executives and provide ad-hoc assistance to the broader Public Sector leadership team, ensuring smooth day-to-day operations and effective internal and external communication.

Key responsibilities

Manage complex calendars and schedules for multiple executives, including coordinating meetings, tracking travel, managing requests, and prioritizing commitments.
Arrange all travel logistics including flights, accommodations, and ground transportation.
Coordinate bookings for client meals, events, and similar requests on behalf of the leadership team.
Serve as the primary point of contact for internal and external stakeholders, including clients, partners, and government ministries.
Build and maintain strong relationships with executive assistants and chiefs of staff at key customer organizations.
Handle confidential administrative work such as email management, expense processing, document preparation, and team administration.
Coordinate and execute internal team events, off-site meetings, company initiatives, and social gatherings while managing event budgets responsibly.
Manage high-priority meetings and VIP guest visits with careful attention to detail.

Requirements

Minimum seven years of experience working as an executive assistant in a fast-paced environment, preferably within the technology or AI sector.
Demonstrated exceptional organizational and time-management abilities with proven capacity to handle multiple competing priorities.
Strong written and verbal communication skills for interfacing with diverse stakeholders at all levels.
Proficiency with office productivity tools and the ability to quickly learn and master new software systems.
Experience building and maintaining relationships with senior-level external stakeholders, including government officials.
Flexibility and adaptability to shifting priorities across multiple stakeholders.

What makes this role worth considering

This position places you at the center of Scale AI’s Public Sector operations, working directly with senior leadership at a company that partners with major enterprises and U.S. government agencies to advance AI applications. You will gain exposure to high-impact work in a rapidly growing field while building relationships across government and industry. Scale provides comprehensive benefits including health, dental, and vision coverage, retirement plans, a learning and development stipend, generous paid time off, and a commuter stipend for the Washington, DC location.