Role overview

This position provides comprehensive administrative and coordination support to the Investment Management Department at Aldar in Abu Dhabi. The Executive Assistant will manage the department’s operational requirements, handle internal and external communications, and ensure smooth coordination across multiple functions and teams.

Key responsibilities

Coordinate administrative activities across functions with other team assistants and executive assistants to maintain departmental efficiency.
Organize, file and maintain all correspondence and documentation for the department using both paper and digital systems.
Schedule appointments, prepare meeting agendas, and arrange logistics for departmental meetings.
Support the preparation of meeting minutes and follow up with other departments to track action points and next steps.
Screen and distribute meeting minutes, reports and business documents to relevant stakeholders while maintaining appropriate communication channels.
Coordinate travel bookings, visa applications and expense claims for all department members.
Prepare and format PowerPoint presentations to professional standards for both internal and external purposes.
Process contracts, approval documents and invoices through coordination with other departments and ERP system administration including raising TCRFs.
Manage attendance monitoring and vacation planning for the team.
Draft official correspondence and letters to internal and external parties on behalf of the department.

Requirements

Practical-level proficiency in both English and Arabic, including written and spoken communication.
Demonstrated ability to build and maintain strong relationships with internal and external stakeholders.
Strong organizational and time-management skills.
Excellent computer skills and familiarity with ERP systems.
Strong communication and interpersonal abilities.
Ability to handle confidential information appropriately and understand departmental policies and procedures.
Experience in an administrative or executive assistant capacity.

What makes this role worth considering

This position offers the opportunity to work within Aldar’s Investment Management function, supporting a specialized department focused on investment activities. You will gain exposure to diverse business operations including contract management, financial processing and cross-departmental coordination.