Role overview

Flow is reimagining residential and workplace living through real estate, technology, and operations across condominiums, hotels, multifamily residences, and office spaces. This hybrid Executive Assistant and Office Manager position serves as the operational backbone of the New York office, providing day-to-day support to senior leadership while managing all aspects of office operations and employee experience.

Key responsibilities

Act as the primary executive assistant to senior leaders, supporting work across the People, Finance, and Legal departments.
Serve as a strategic thought partner by identifying operational needs, raising concerns when issues arise, and contributing to decision-making processes.
Manage the physical office space to ensure it runs smoothly and meets the needs of all employees who use it.
Oversee day-to-day office operations, including facility management, vendor coordination, and space maintenance.
Create and maintain an employee experience that reflects care and attention to detail across all office touchpoints.
Take ownership of projects and work alongside leadership rather than simply executing tasks as directed.
Act as the first and last line of defense for the physical space, employee experience, and operational continuity.

Requirements

Demonstrated experience as an executive assistant or office manager in a fast-paced, dynamic environment.
Strong organizational and project management skills with the ability to manage multiple priorities and stakeholders simultaneously.
Proactive mindset with the ability to identify issues and solutions without waiting for direction.
Excellent communication and interpersonal skills to interact effectively with all levels of staff and leadership.
Ability to take ownership of responsibilities and work collaboratively as a thought partner to senior leaders.

What makes this role worth considering

You will work closely with the People team in an organization built on the mission of creating community and prioritizing human-centered experiences. This on-site, full-time role offers the opportunity to shape both the executive support function and the physical and cultural environment of a growing office, making a tangible impact on daily operations and employee satisfaction.