Role overview

Satispay is a financial services platform serving over 6.5 million users, offering payments, benefits, investing, cards, and related products designed to give people greater control over their finances. As Executive Assistant in the CEO Office, you will be the primary operational facilitator for C-level executives, managing their calendars, travel, meetings, and strategic priorities in a high-visibility role that balances gatekeeping responsibilities with hands-on problem-solving.

Key responsibilities

Manage complex calendars for multiple C-level executives, prioritizing high-impact meetings and protecting time dedicated to strategic work and deep focus.
Prepare daily executive briefing packs, attend key meetings to document minutes, and track action items to completion across the leadership team.
Plan and execute end-to-end international travel and logistics coordination, including conferences, roadshows, and stakeholder engagement events.
Act as Program Manager to drive alignment on company-wide milestones and deadlines, while organizing All-Hands meetings, team ceremonies, and cultural recognition events.
Ensure executive presentation materials, data reports, and decks are finalized and available at least 24 hours before scheduled use.
Oversee expense reporting, procurement requests, document management, and other operational processes to maintain efficient and compliant business operations.

Requirements

Three to five years of experience in an executive support or operations role, preferably within a high-pressure environment such as a scale-up technology company, financial services firm, or consultancy.
Demonstrated ability to anticipate issues and solve problems proactively, addressing conflicts or logistical challenges before they escalate.
Proficiency with Google Suite, Slack, and Notion, along with competence in using artificial intelligence tools to optimize workflows.
Fluency in both Italian and English with the ability to maintain strict confidentiality regarding sensitive financial and board-level information.
Flexibility, ownership mentality, and willingness to work on-site up to five days per week as required to support the team.

What makes this role worth considering

Satispay offers comprehensive support through its CareAbout program, which includes private health insurance for you and your family, psychological support services, a stock option plan, meal vouchers, unlimited paid time off, and flexible working hours. The company is committed to professional development through internal programs, language courses, and opportunities for career growth in a fast-moving fintech environment.