Role overview

This Executive Assistant position supports senior executives within the Global Sales Organization at a data platform company that generated $3.7 billion in revenue in fiscal 2026. You will serve as a strategic partner to leadership, managing complex operations and enabling executives to focus on mission-critical priorities in a fast-paced global environment.

Key responsibilities

Manage complex, high-volume executive calendars across multiple time zones, strategically prioritizing meetings and resolving scheduling conflicts for the leadership team.
Arrange and coordinate domestic and international travel itineraries, process expense reports and purchase requisitions with accuracy and compliance.
Act as the primary point of contact between executives, internal teams, customers, and external partners, maintaining professionalism and discretion.
Own special projects and event coordination from initial conception through successful execution, often collaborating with other Executive Assistants.
Proactively manage incoming communications including email and phone to ensure executives remain fully prepared and focused on strategic business outcomes.

Requirements

Demonstrated success providing direct administrative support to C-level executives or equivalent senior leaders in a global technology company.
Proficiency with Google Workspace tools (Gmail, Calendar, Docs, Slides, Sheets) and Microsoft Office (Word, Excel, PowerPoint), along with Zoom and ability to quickly master new platforms.
Experience with enterprise platforms such as Workday, DocuSign, and ServiceNow, plus demonstrated capability to leverage modern tools including AI applications to improve workflows.
Proven ability to handle highly confidential information with discretion and anticipate needs through proactive problem-solving.
Expert-level written and verbal communication skills with strong grammar and proofreading abilities, and capacity to build professional relationships with stakeholders at all levels.

What makes this role worth considering

You will work in an in-office environment in Santa Clara, California, supporting executives at a company recognized by Fortune as one of the Best Workplaces in Technology and the Bay Area. The organization values innovation, meaningful growth opportunities, and team collaboration, offering flexible time off, wellness resources, and company-sponsored events to support work-life balance.