Role overview

Scalapay, a fintech company operating in Milan, is seeking an Office Assistant for a fixed-term contract of six months. This is a full-time, on-site position that serves as the operational backbone of the office, managing front desk operations and supporting the team’s day-to-day needs.

Key responsibilities

Manage the front desk independently, greeting visitors and issuing access keycards to employees and guests.
Serve as the main point of contact for questions about building policies, procedures, and general office inquiries from staff and visitors.
Process incoming and outgoing mail and packages with accuracy and timeliness.
Maintain and organize the front desk area, common spaces, and meeting rooms.
Collect and report on facility-related issues to ensure the office runs smoothly.
Assist in planning and executing company events on-site.

Requirements

At least six months of experience working as a receptionist, office assistant, or in a comparable front-office position.
English language proficiency at B2 level or higher.
Proficiency with Google Suite and Microsoft Office applications including Word, Excel, and PowerPoint.
Good professional standing.

What makes this role worth considering

You will work within Scalapay’s fast-paced, innovative fintech environment alongside a team that values high standards, critical thinking, and continuous learning. The company culture emphasizes collaboration, curiosity, and customer focus. The role requires full-time presence at the Milan office, providing visibility across the organization and direct involvement in company events and operations.